Personally, I believe that the core component is data and its fair assessment by a community.
I know, we, arbitrum dao have a sporadic way of working together such as congregating in tg groups such as that of kpi working group:
But there should be a way to track and actively monitor grants data transparently.
For example, STIP Monitoring - Objective 1 & 2 - OpenBlock Labs - [FINAL]
provides a very easy to export data that can be used for calculating KPIs.
However, what is missing, in my opinion, is the transparent communication between grant recipients and arbitrum dao community at large. For example, on challenges at hand and grant completion. Not necessarily the overly involved dictator manager, but just a friendly reminder on what is going on.